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In the Funding Opportunity Announcements for 2016 and 2017 YouthBuild grantees, it’s clearly stated that grantees will be expected to report the WIOA performance indicators during their grant period of performance. Because of the time and effort it has taken to create the necessary data element calculations and specifications to allow reporting of the new WIOA performance indicators, 2016 and 2017 grantees have not yet been able to report on these indicators to DOL.  However, grantees have been clearly told that they should be collecting the necessary information and outcomes to allow for full reporting on all participants on WIOA indicators once the reporting vehicles are available for use.  As we are getting closer to the availability of these reports, we want to make sure that these grantees fully understand the vehicles for reporting these measures and how WIOA performance reporting timelines may impact reporting outcomes, to ensure that grantees have the information and resources to effectively and fully track and report on WIOA performance indicators.  ~ Jenn Smith, National YouthBuild Director, U.S. Department of Labor

DOL YouthBuild and WIOA Reporting

 
Data is a valuable resource at your YouthBuild program - it is one of the most important ways you tell your story. Each YouthBuild program is different, serving different student populations, with different resources available, using a different approach to implement the program model. But data management, technology, and online reporting tools are an increasingly important part of every YouthBuild program’s work — in fact, it is required! Key to this important work for 2016 and 2017 grantees is an understanding of how WIOA performance reporting will be implemented in the DOL YouthBuild Management Information System (MIS), which requires the use of new and additional reports. In addition to understanding when these new reports are launched, and how to submit them, it is crucial that grantees also understand the performance indicators and begin planning participant timelines for success. This newsletter and the upcoming webinar on Tuesday, January 16, 2018, WIOA DOL YouthBuild 2016-2017 WIOA Performance Reporting Practices and Strategies, will provide grantees a detailed outline of reporting expectations and understanding of the WIOA performance indicators.  This will be the first demonstration of the Median Earnings and Measurable Skill Gains Excel report which grantees will be required to use for reporting starting with the Q2 of PY 17 QPR that is due on February 14th so every 2016 and 2017 grantee should make the effort to register for this webinar or view the archived webinar afterward.


The WIOA Supplemental and Median Earnings and Measurable Skill Gains reports

The three active grant classes (2015, 2016 and 2017), while all using the DOL MIS online reporting application, have different reporting requirements. These general requirements are outlined below.*

2015 grantees will continue to report using the MIS and view their WIA long-term performance indicators in section E of the Quarterly Performance Report (QPR). This grant class will see no changes to their reporting requirements and will continue to submit the QPR and Narrative through the MIS as before.

2016 and 2017 grantees will continue to use the DOL MIS and submit the QPR, but will begin reporting on 5 of the 6 WIOA performance indicators after 2 new WIOA reports launch: the WIOA Supplemental Report and the WIOA Median Earnings and Measurable Skill Gains Excel report. The WIOA Supplemental Report will be a required attachment to the quarterly QPR submission once the report development is complete in the MIS.  Grantees will be given access to the WIOA Median Earnings and Measurable Skill Gains Excel report after the January 16th webinar training and will be expected to begin using this report and submitting it as an additional QPR attachment for the next quarterly report submission.  

*Grantees with both 2015 and 2017 grant cycles are required to report on both WIA and WIOA performance indicators, dependent on the grant class. This can pose challenges for program staff as they enter data and build reports for the WIA indicators for 2015 grant class participants and simultaneously report on the WIOA indicators for the 2017 grant class participants.

WIOA Performance Indicator Definitions and Timeframes


It’s important to understand the timing of the performance indicators in order to understand what information is being collected and tracked.   Below is an example of a participant that enrolled in November of 2017, exits in April of 2018 and will complete follow-up during the quarter that ends in June of 2019.
 
The above picture is a visual reference to help understand when the WIOA performance indicators are tracked and/or reported.

      1. Placement in Education or Employment in Q2
  • This measure counts the percentage of participants who are placed in employment, post-secondary education, military, or long-term occupational training in the second quarter after the exit quarter.
      2. Placement in Education or Employment in Q4
  • This measure counts the percentage of participants who are placed in employment, post-secondary education, military, or long-term occupational training in the fourth quarter after the exit quarter.
      3. Median Earnings
  • The median second quarter earnings of program participants who are in unsubsidized employment during the second quarter after the exit quarter. The median earning value is the earnings amount that is the middle value of all second quarter earnings values for all participants in unsubsidized employment in that quarter.
One critical aspect of understanding performance is how the timing of the exit quarter determines the start of the follow-up period. The quarter in which a participant exits is their exit quarter; the follow-up period begins the first day of the next Program Year (PY) quarter. See the detail below to understand how this timing could work for a participant that exits in April of 2018. This example demonstrates the timing of both placement indicators and the median earnings indicator.  Keep in mind that your participants may not all exit in the same quarter, so this timeline has to be considered on a per participant basis.
      4.    Credential Attainment
  • This indicator counts the percentage of program participants who obtain a recognized postsecondary credential, or a secondary school diploma or its recognized equivalent, during participation in or within one year after exit from the program.
  • Program participants who obtain a secondary school diploma or its recognized equivalent shall be included in the percentage (numerator) only if such participants are also placed into employment, post-secondary education, military, or long-term occupational training within one year after exit from the program.
      5.    Measurable Skill Gains
  • This indicator counts the percentage of program participants who, during a program year, are in an education or training program that leads to a recognized postsecondary credential or employment and who are achieving measurable skill gains toward such a credential or employment.
  • The five categories of skill gains are:
    1. Literacy and Numeracy Gains (1 EFL Gain)
    2. High School Diploma or Equivalency Degree Attainment
    3. A sufficient number of credit hours that shows a participant is meeting the State unit’s academic standards (as demonstrated by a secondary or postsecondary transcript or report card)
    4. Satisfactory or better progress report toward established milestones, such as completion of On-the-Job Training (OJT) or completion of one year of an apprenticeship program or similar milestones, from an employer or training provider who is providing training
    5. Successful passage of an exam that is required for a particular occupation or progress in attaining technical or occupational skills as evidenced by trade-related benchmarks, such as knowledge-based exams
As with the examples above, understanding the time frames, or how long participants have to demonstrate success, is very important for planning. In the Credential Attainment example below, the participant has from the start of program services (enrollment date) through the end of the follow-up period to earn qualifying certificates and degrees.
Additional Resources
 
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