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Safe@Work Newsletter - 2019 Issue 1

In this issue:
  • Emergency Procedures
  • Incidents Involving Students
  • Smoke-Free Campus
  • Overcrowding
  • Portable Air Conditioning Units
  • Inductions
  • Scheduling inspections
  • Unpaid Work Engagement
  • ChemAlert v5.0 Upgrade
  • Biological Safety Manual Update
  • Recently Updated Documents

Emergency Procedures

It is also important to communicate emergency procedures to students and staff. The WHS Unit has developed an overview of information to be presented and maps of assembly areas for each building to assist teaching staff in delivering this message.

Evacuation Assembly Areas

Incidents Involving Students

When a student is involved in an incident a SafetyNet Report should be completed. This is regardless of whether the incident occurred on or off campus during coursework, fieldwork, placement, etc. If the incident involves a serious injury or illness, the Safe and Respectful Communities Manager will be notified by the subject coordinator or the WHS Unit upon notification. Where an incident has occurred off campus, the host organisation (if applicable) should be notified as soon as possible and an incident report should also be completed according to their procedure.
Incident Management and Reporting Guidelines

Smoke-Free Campus

It is 24 months since UOW became a cleaner & healthier campus by committing to be smoke-free. We are all very fortunate to study & work in such a beautiful environment, however this is a polite note that litter has become an issue on Northfields Avenue. Additional ashtrays have now been fitted and smokers are reminded to use the ashtrays provided or use a personal ashtray. Thanks again for your commitment to the ongoing success of our Smoke-Free University Policy.
Smoke-Free Website


With session commencement looming, it is important to consider the high number of students that will be attending face-to-face classes in the first few weeks. Classes are scheduled in rooms based on expected capacity but attendance can change as the weeks progress. The Overcrowding in Teaching Spaces Procedure assists UOW staff recognise when a venue is overcrowded and provides clear recommendations, preventative and response measures to overcrowding in teaching spaces.

View Procedure

Thermal Comfort Program Update

Stage 1 Thermal Comfort works are well underway with air conditioning being installed in Buildings 2, 3, 8, 23, 25 & 35 (GF South). Project progress is tracking well and with the forecast completion of these works in April 2019.
Works to the High Voltage Network are progressing and a firm timeframe for use of newly installed air conditioning should be known in the next month or two. These works are on track for mid-year 2019.  
Concurrently  FMD are now also working on the initial planning for Stage 2 Thermal Comfort works for commencement at the end of this year – this Stage will include the review and investigation into possible air conditioning for Buildings 1, 15, 18, 19 & 35.  
FMD will continue to provide updates via the WHS Thermal Comfort Page this year to ensure that staff, students and visitors are all informed of project progress and future planned works.
Thermal Comfort Program


WHS is an important consideration with new starters. Ensure a WHS Induction has been completed so that they are aware of the basics, including:

  • Emergency and evacuation procedures
  • First aid officers
  • Hazard and incident reporting
  • Safe@Work Committee members
  • WHS website
  • Workplace-specific risk control measures
An Arrival Checklist will be completed for new staff. Faculty specific inductions will be organised for students.
Arrival Checklist

Scheduling Inspections

Workplace Safety Inspections are carried out as planned event, where the workplace is inspected to identify potential hazards. The frequency of workplace safety inspections is determined by the level of risk associated with the workplace; this may include the physical working environment, the type of activities that are performed or previous history of reported incidents. Medium-high risk areas are to be inspected every 6 months and low risk areas every 12 months.

Workplace Safety Inspections Website

Unpaid Work Engagement

Faculties/Divisions must ensure that any unpaid work arrangements such as volunteering, vocational placements/internships or work experience do not give rise to an employment relationship and therefore entitle the individual to payment for work undertaken. Please contact your HR Advisor / HR Business Partner if you have questions about unpaid work arrangements.

View Form
ChemAlert is soon to be upgraded from v4.1 to v5.0. The WHS Unit is in the process of revising the University's user guides prior to the upgrade being undertaken.

There are many improved functionalities as well as a new look and feel, however general use will not be too different. Those who are used to working with the old version should be able to find what they are looking for in the new version with some trial and error alongside logical thinking.

In the meantime, we have been provided with a demo of the new system to see how it works. Feel free to have a play and familiarise yourself with the changes.

Login details are as follows and are case sensitive:     Username: ca5demo     Password: uZc78SD8
ChemAlert v5.0 Demo

Biological Safety Manual Update

The Biological Safety Manual and Guidelines has recently been revised and has undergone major changes.

Additions include information on the University's Institutional Biosafety Committee (IBC), transportation, labelling and approvals.
Biosafety Documentation

Recently Updated Documents

Click here to view recently updated documents within the Work Health and Safety Management System or click here to receive email updates.
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University of Wollongong · Northfields ave · Wollongong, Nsw 2500 · Australia

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