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 Global Grant Community:  Q2’19 Newsletter

Dear Global Grant Community Colleagues

Welcome to the Q2’19 Newsletter from the GGC team at The African Academy of Sciences.

Highlights from the last three months are: -
  • GFGP Governance update
    • GFGP Certification Scheme Governance Committee established
    • GFGP Certification Bodies  
  • GGC Assessment portal update
    • Lessons learnt since Go Live
    • The AAS signs Service Level Agreement with PwC for back office support
    • Registration of Complex Organizations.
    • Certification Bodies / Auditor requirements  
  • Using GFGP as a due diligence or capacity strengthening tool
    • GFGP Training Service Providers
  • Cost of Subscription
GGC Governance Update
  • GFGP Certification Scheme
The GFGP Certification scheme was developed through wide consultation with accreditation bodies, potential GFGP Certification Bodies, grantors, grantees and technical advisors such as accountancy firms. It aims to provide the necessary confidence to grantors, grantees and technical providers that the GFGP certifications issued can be trusted and have equivalency across the globe, whilst ensuring there are no unnecessary barriers to entry for potential GFGP Certification Bodies or the Grantee community.
We are delighted to inform you that In May’19, the AAS approved the adoption of this Scheme and the formation of the GFGP Scheme Governance Committee. This Committee will be independent of the GGC Secretariat and will have oversight of the GFGP Certification Scheme.  
  •  GFGP Certification Bodies
A tender was issued at the end of June to a global footprint of audit and certification firms requesting proposals to become licensed GFGP Certification Bodies. The intention is to issue licenses in Sept/Oct to suitably qualified firms and hence resources to undertake site certification audits by GFGP Licensed Certification Bodies should be available from Q4’ 2019. 
 
GGC Assessment Portal Update
  • Lessons learnt since Go Live
The production version of the portal has been available for five months and there are now ∞130 organizations across five continents, from Peru to the Philippines, who have used the portal to undertake assessments of their compliance to the requirements of the GFGP standard.
The Help Desk at the GGC Secretariat have received a steady stream of enquiries requesting assistance. We have aimed to response to your queries promptly and effectively and we analyse the queries raised and feed these into the continual improvement of the Portal.
We welcome feedback on how we can improve the Help Desk Service and the GGC Portal.  Please send any feedback and recommendations for improvement to the globalgrantcommunity@aasciences.ac.ke.
  • SLA with PwC
To prepare for a larger number of subscribers and users on the GGC portal, The AAS has signed a Service Level Agreement with PwC. From July’19, PwC will be the implementing agents for the AAS responsible for; the GGC Help Desk and the processing of your orders, invoices and receipting of subscription income.
  • Registration of Complex Organizations.
A technical challenge has been to design a registration process in the assessment portal which can capture the detail required to differentiate between different parts of the same organization registering on the portal. For example, a small Community Based Organization has a registration footprint which is relatively straightforward, and at low risk of duplication compared to large complex Universities and Global Humanitarian Organizations. We aim to ensure that if you are a less complex organization, registration is straight forward and for complex organizations the registration process enables you to register the correct part (s) of your organization that administers your grants.

To develop the User Requirements for registration of complex organizations, a workshop was held at the AAS in April’19, attended by 14 representatives from complex organizations across eight African countries. The outcome was an agreed set of User Requirements which are in the process of being finalized prior to submission to the software developers to upgrade the registration process in the portal.
  • Certification Bodies / Auditor Requirements
We are finalizing the User Requirements from a workshop held in May in London which was attended by representatives from Certification Bodies and Audit firms. Where it is synergistic to do so, we will deliver some of these requirements into the portal as part of the Complex Registration upgrade and some will be made available later this year.
 
Using GFGP as a due diligence or capacity strengthening tool
  • GFGP Training Service Providers
Assessment of an organizations’ compliance to the requirements of GFGP is being used not only for pre-award due diligence but also to identify areas for  training and capacity building.  To ensure that the quality of the GFGP training being provided is standardized, the AAS is forming a Technical Working Group to develop a GFGP Training Service Providers Scheme.  The principle is organizations wishing to become registered as licensed GFGP Trainers will be required to demonstrate they have the requisite experience, skill set and deep understanding of GFGP. In addition, we have had feedback that individuals in both grantor and grantee organizations would like recognition / certification that they have a comprehensive understanding of GFGP. If you are interested in participating  in this Technical Working Group, please contact the globalgrantcommunity@aasciences.ac.ke

Cost of Subscriptions
The AAS is a not for profit organization, but the operational costs of the GGC secretariat and maintaining and upgrading the portal need to be recouped from subscription charges paid by grantors requesting grantees to undertake assessments of their capabilities against the requirements of the GFGP standard. We have had some queries from organizations which do sub granting, concerning the affordability of the subscription costs. The average subscription cost of an assessment of a grantee is $500 – hence the key issue is the comparison of $500 versus the cost of the grantors’ internal resources for undertaking a due diligence of a grantee. 
To remind our readers, the pricing schedule shown below was the agreed outcome from extensive consultation with the grantor and grantee communities.
Subscription Type No. of assessments grantor intends to request per annum Annual Cost Cost per assessment
Super 1000 $100,000 $100
High 100 $40,000 $400
Medium 40 $20,000 $500
Low 10 $5,000 $500
Grantees or Grantors who wish to pay a “one off” subscription
 to assess their own organizations
Bronze Tier     $250
Silver Tier     $500
Gold Tier     $750
Platinum Tier     $1,000

However, if a potential subscriber wishes to order a number of assessments which is not illustrated in the above schedule then please contact us.

We look forward to engaging with you on any of the topics in this newsletter.

Kind regards
The Global Grant Community team at the African Academy of Sciences.
GlobalGrantCommunity@aasciences.ac.ke

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