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Cambridge Exams Officer eNews


May 2022
Dear Colleague

Welcome to the May edition of eNews.  

In this edition you will find reminders of upcoming deadlines and key tasks for this month as well as information about the November 2022 final timetable and June 2023 provisional timetable. There is also guidance on sensitivity around topics covered in exams and information about changes to our administrative forms.

To make sure you continue to receive important exams officer updates, tell us if your contact details change. To update your details, click on the ‘My centre details’ link above the main menu bar on Cambridge International Direct. If no one at your centre has access to Direct, please email us.

You can also ask us to send the eNews to other staff in your centre. Previous editions of eNews are available here.

Please get in touch if you need help or advice.

Best wishes

Customer Services Team
 

In this issue

Key tasks and activities

Our key dates cards provide a useful reminder of deadlines. Also see our monthly calendar for things to think about this month. You can download our icalendar (or Cambridge Checkpoint version) to easily add all the dates to your calendar.

They do not include any specific Covid-19 related updates or deadlines - make sure you are reading our email updates and checking our website for these: www.cambridgeinternational.org/covid

Training for exams officers

Getting to know the Cambridge Exams Cycle

We have recently updated our ‘Getting to know the Cambridge Exam Cycle’ course. Refresh your memory or learn the basics with lots of mini-modules, just-in-time learning opportunities, and quizzes to check your understanding. Create your account on the Online Learning Area and use the enrolment key CeC2021 to access it.

This does not include any Covid-19 related updates - make sure you are reading our email updates and checking our website for these: www.cambridgeinternational.org/covid

Exams officer webinars

All our webinars for 2022 are on our Events and Training calendar. You can book onto our next webinars below.

Exams officer update webinar

Wednesday 18 May 2022

This webinar is for all exams officers to receive the latest information on our current and upcoming exam series.

Join our webinar to hear a summary of our recent communications to schools and the most up-to-date information about our exams. There is also an opportunity for you to ask us questions. This free-to-access one-hour webinar is open to all exams officers.

Book now: 08.30-09.30 UTC+1
Book now: 14.30-15.30 UTC+1
You can check your local timings through websites such as www.timeanddate.com.

Cambridge Primary Checkpoint and Cambridge Lower Secondary Checkpoint

Phase 5: Exam Day

Test dates

The test dates for 2022 are:

  • May series: 11-29 April 2022
  • October series: 3–14 October 2022

Packing and despatching scripts

Send your scripts to us as soon as each test has finished. If this is not possible you must despatch all the scripts you have at least once a week. Follow the instructions in section 5.4 of the Cambridge Handbook. We must receive all your scripts for the May 2022 test series by 7 May 2022.

New 2022 Cambridge Progression tests are live!

Our new Cambridge Progression Tests are ready for you to download from the primary and lower secondary support sites.
 
Marked by teachers in your school, you can use them to check learners’ progress during Stages 3 through to 9 in English as a First or Second Language, Mathematics and Science.

In response to feedback from schools, we will now update the tests annually. Learn more about this and all the other exciting changes we are making to Cambridge Primary and Lower Secondary.

November 2021

Phase 6: Results & certificates

Certificates

You can ask for a replacement certificate using Results and Certificates – Form 12 but you will be charged. The fee for this service is in our fees list. We can only replace November 2021 certificates until 30 September 2023.

June 2022

Guidance and reminders about running exams

Deadline for submitting candidates’ details for Covid-19 exemption has now passed

The deadline for submitting candidates' details with approved component exemptions has now passed.

If you have not completed this step. you must email us, otherwise your candidates cannot use their exemptions.

Phase 2: Entries

Withdrawals

We have extended our withdrawal deadline so you can withdraw some or all of your candidates until 17 June 2022 (at 23:59 UTC+1) and you will receive a credit for the syllabus fee. To do this email us and we can arrange the withdrawal and credit for you.

We generate invoices weekly and recommend you pay for the entries you know you have made within normal payment terms and the credit will follow.

Please note: any credit for withdrawals will not include additional fees if the entries were late or very late.

Unique Learner Numbers (ULNs)

State schools in England, Wales and Northern Ireland need to provide us with a ULN for all candidates entered for Ofqual-regulated qualifications.
 
If you do not have ULNs for your candidates, register them with the Learner Records Service (LRS). Make sure that candidate details match those you give to us. The LRS will then supply you with the ULNs. Read section 2.3.1.1 of the Cambridge Handbook (UK Supplement) 2022  for more information.

Carry forward rules

To support you we have added more information about carry forward options to our website: You can also watch a recording of recent update webinar which includes guidance on carry forward rules.

Statements of entry

Download your statements of entry from the ‘Reports’ tab on Direct. Give them to your candidates, including private candidates, so they can check their entry details. See section 2.3.2.2 of the Cambridge Handbook for more information.

Phase 3: Coursework and moderation

Submitting internally assessed marks before submitting your work samples using Submit for Assessment

Before you can submit internally assessed work samples using our Submit for Assessment service you must first submit your internally assessed marks.

If your school submits marks using A2C there is at least a 48-hour delay before the marks show in Submit for Assessment. You will not be able to upload work until the marks appear.

Please check the samples database for the submission deadlines and ensure you enter marks on A2C at least 48 hours before the deadline for submitting work samples on Submit for Assessment.

If you have candidates taking Cambridge IGCSE Global Perspectives 0457/03, you will need to submit marks on Submit for Assessment as well as work samples. After you have submitted marks the system will automatically select the work samples we want you to upload and submit. 

Phase 4: Before the exams

Conducting the practical test for Cambridge International AS & A Level Computer Science (9618)

See below our instructions for Cambridge International AS & A Level Computer Science (9618) practical test. They explain how to conduct the test, access source files and submit your candidates’ work.

Confidential materials

When you receive your confidential despatch, check the contents using our instructions in section 4.3 of the Cambridge Handbook or in our video.

Do not open any blue question paper packets until the correct time and date of the exam.

If you identify any issues, let us know immediately using the relevant forms. Store confidential materials according to the instructions in section 4.4 of the Cambridge Handbook. See more information on our 'Handling confidential materials' poster on our Administrative forms and guidance documents page, under ‘Before the exams’.

Where confidential material is pre-recorded on CDs or other media you must test the material before the exam. Follow the instructions in sections 5.7.2 and 5.7.5 of the Cambridge Handbook.

Additional sittings

You can only run additional sittings if we have approved them in writing. To apply for additional sittings send Preparation – Form 8 to info@cambridgeinternational.org with ‘Additional sittings – Compliance’ in the subject line. You must do this at least four weeks before the exam.

Additional materials list

The additional materials list for the June 2022 series is now available on our website.

Phase 5: Exam day

Running exams

See our resources and administrative forms for running exams on our website.

Packing and despatching scripts

Pack your scripts by following the instructions in section 5.4 of the Cambridge Handbook. Complete our Script Return Form each time you send a consignment of scripts so we can track them more effectively. See more information on our website.

Make sure you use a reputable major courier with a tracking facility, and confirm their service is available before sending. Cambridge University Press & Assessment has a relationship with DHL, which is helpful when dealing with queries. Use an express service to return scripts to us. This can help to avoid delays.

Unused exam materials

When you return your candidate scripts to us, please do not include any unused question papers, answer scripts or continuation booklets. Sending us unnecessary blank items creates extra work and may delay us scanning and marking your candidate’s scripts. Only send us question papers if your candidates have written their responses on them.

Question paper and answer booklet security

All unused question papers and answer booklets must be stored securely until at least 24 hours after the end of the exam or Key Time, whichever is later. After this time you can dispose of the unused question papers or you can return them to candidates/centre staff if you want to.

Phase 6: Results and certificates

Results release

Results will be available on the following dates:

Cambridge International AS & A Level
Thursday 11 August 2022 from 06:00 BST/UTC+1
 
Cambridge IGCSE and Cambridge O Level
Thursday 18 August 2022 from 06:00 BST/UTC+1

Cambridge Pre-U
Results for Cambridge Pre-U will be released on Wednesday 17 August 2022 at 00:01 BST/UTC+1. You can release these results to your candidates on Thursday 18 August at 08:00 BST/UTC+1.

Appeals

We make sure every centre has the right to appeal the grades it has been awarded, as part of providing a fair and equitable system. Review section 7 of the Cambridge Handbook for more information and the forms you need to use for your appeal.

November 2022

Phase 1: Preparation

Final timetable

The final timetable for the November 2022 series is available in the ‘Support Materials’ section of Direct and on the public website.

Cambridge Guide to Making Entries

The Cambridge Guide to Making Entries for the November 2022 series is available from the ‘Support Materials’ section of Direct.

Phase 2: Entries

Estimated entries

The deadline for submitting your estimated entries is 10 May 2022. Estimated Entry Forms for the November 2022 series are available in the ‘Support Materials’ section of Direct. Find more information on submitting your estimated entries on our website.

June 2023

Phase 1: Preparation

Provisional timetable

The June 2023 provisional timetable will be made available on Direct at the end of May. The deadline for providing feedback is 28 June 2022.
Cambridge Pre-U
Pre-U components and timetable dates will not be in the provisional timetable. The timetable dates for these will be published at a later date, as they are dependent on the JCQ draft timetable.

Other news

Sensitivity around topics covered in exams

We have written some guidance about why our question papers sometimes include widely debated topics or content that might be considered controversial or sensitive. Teachers and invigilators may find this guidance useful when preparing for students to sit exams.

What's new – updated and new syllabuses

For the latest information about ‘What’s new’ from Cambridge International, including details of new, revised and withdrawn programmes and qualifications, visit cambridgeinternational.org/new.
 
See our Syllabus changes guide for the full list of revisions and don’t forget to subscribe to our Syllabus update mailing list to stay up to date about future changes to the syllabuses you teach.

Changes to administrative forms

We have made some changes to our administrative forms to help you send us the information we need.

Preparation - Form 4 is a new form for you to tell us about a change of name and/or address. If you want to tell us about a change of school contact details e.g. phone number or email address, please continue to use Preparation - Form 6. Find both forms on Direct by clicking on 'My Centre details' on the homepage.

Preparation - Form 5 is now available to fill in online, rather than in PDF format. You can find the form on the homepage of Direct, under 'Apply for Additional Qualifications'.
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